Privacy Policy

Introduction

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our scheduling service, NovaCal. By using our service, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Personal Information

• Account Information: Name, email address, and calendar information
• Scheduling Information: Meeting preferences and profile details
• Payment Information: Payment data when applicable (via PayPal)
• Third-Party Integrations: Data from services like Zoom or Google Meet

Usage Information

• Log Data: IP address, browser type, and access times
• Device Information: Information about devices used
• Analytics Data: Service interaction data
• Cookies: Authentication cookies for session management

How We Use Your Information

At NovaCal, we use the information we collect to provide, improve, and customize our scheduling services. Specifically, your information is used in the following ways:

To Provide Our Services

• Schedule and manage your meetings based on your preferences and connected calendars.
• When you connect calendars from services like Google Calendar, Apple Calendar, or Microsoft Outlook, we access and use essential information such as event names, times, descriptions, and participant details. This helps us ensure your schedule is up-to-date and coordinated.
• Generate meeting links and details when you use services like Google Meet or Zoom.

Service Communication

• Send service-related notifications, such as meeting confirmations, reminders, or updates.
• Respond to your inquiries or provide support when needed.

With Whom We May Share Your Information

We respect your privacy and are committed to protecting your data. We do not sell, rent, or share your personal information with third parties except in the following circumstances:

1. Service Providers

We may share your information with trusted third-party service providers who assist us in operating our platform and delivering services to you. These providers are authorized to use your information only as necessary to perform their functions, such as payment processing, email communications, or hosting services.

2. Third-Party Integrations

If you choose to integrate your account with third-party services such as Google Calendar, Google Meet, Apple Calendar, Microsoft Outlook, or Zoom, we may share the necessary information with these providers to enable seamless synchronization and scheduling.

3. Legal Compliance

We may disclose your information if required to do so by law or if we believe that such action is necessary to comply with a legal obligation, protect our rights or property, or ensure the safety of our users or others. This includes cooperating with government agencies or responding to lawful requests such as subpoenas.

4. Business Transfers

In the event that NovaCal undergoes a merger, acquisition, or sale of assets, your personal data may be transferred as part of the transaction. We will notify you of any change in ownership or control of your personal data via email or a prominent notice on our website.

5. With Your Consent

We may share your information with others if you provide explicit consent to do so.

We take steps to ensure that all parties with whom we share your information comply with our privacy standards and respect your privacy rights.

Data Protection for Sensitive Data

We take the protection of your sensitive data seriously and implement various security measures to ensure its confidentiality and integrity. These measures include:

1. Encryption

We use industry-standard encryption protocols to protect sensitive data both during transmission (via HTTPS) and when stored in our database.

2. Access Control

Access to sensitive data is strictly controlled and limited to authorized personnel only. We implement role-based access controls to ensure that only those who need access to certain data to perform their job functions are granted access.

3. Regular Security Audits

We conduct regular security audits and vulnerability assessments to identify and address potential risks. These audits help us ensure that our systems are up-to-date with the latest security standards and best practices.

4. Secure Payment Processing

For users who make payments, we partner with secure third-party payment processors (such as PayPal) to handle payment information. We do not store sensitive payment details (like credit card numbers) on our servers.

5. Two-Factor Authentication (2FA)

We encourage users to enable two-factor authentication (2FA) on their accounts for an added layer of security, providing an additional safeguard against unauthorized access.

6. Data Minimization

We collect and store only the information necessary to provide our services. By minimizing the amount of sensitive data we hold, we reduce the risks associated with data breaches or unauthorized access.

We are committed to maintaining the highest standards of data protection to ensure your sensitive information remains secure. If you have any concerns about the protection of your data, please contact us.

Data Retention

We retain your personal data for as long as your account is active, or as long as necessary to provide our services. Data is retained until your account is deleted or requested to be removed.

Children's Privacy

NovaCal isn't intended for use by individuals under the age of 16. We do not knowingly collect personal data from users under 16. If we become aware that we have inadvertently collected such data, we will take steps to delete it promptly.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: info@novacal.io